# deskbird


> Workplace management software for hybrid companies that makes desk booking, room management, and office coordination seamless for employees while giving workplace leaders real-time analytics on space usage, attendance trends, and occupancy data.


Founded in 2020, deskbird is headquartered in Pfäffikon, Switzerland with 51-200 employees. The company is privately held and serves over 10,000 offices globally, managing 250,000+ users who make 40,000+ bookings daily.


## Platform Features


- [Desk Booking](https://www.deskbird.com/platform/desk-booking): Reserve desks in 2 clicks with visual floor plans showing real-time availability and teammate locations across all office locations
- [Room Management](https://www.deskbird.com/platform/room-booking): Book meeting rooms with filters for size, floor, equipment availability, and prevent double bookings with automatic check-ins
- [Parking Management](https://www.deskbird.com/platform/parking-space-booking): Reserve parking spots in advance allowing employees to know exactly where to park before leaving home
- [Visitor Experience](https://www.deskbird.com/platform/visitor-management): Smooth, branded check-in system for guests with digital workflows that are front-desk connected and paperless
- [Workplace Ticketing](https://www.deskbird.com/platform/workplace-ticketing): Centralize facility requests and issue resolution through a single ticketing system integrated into the platform
- [Digital Signage](https://www.deskbird.com/platform/digital-signage): Display live office availability and real-time occupancy data on screens throughout the workplace
- [Space Utilization](https://www.deskbird.com/platform/workplace-analytics): Track how every floor and zone gets used with occupancy analytics that show booking intent versus actual presence
- [Office Attendance](https://www.deskbird.com/platform/office-attendance): Turn attendance trends into workplace decisions with reports showing who's in, when, and how often
- [Agentic Workplace](https://www.deskbird.com/platform/agentic-workplace): Integrate deskbird with Microsoft Copilot and AI tools to automate booking and scheduling workflows
- [deskbird Dock](https://www.deskbird.com/platform/dock): Auto check-in and book desks directly from laptop menu bar without opening the full application


## Workplace Intelligence


- [Workplace Analytics](https://www.deskbird.com/platform/workplace-analytics): Real-time attendance and occupancy data with no hardware required, showing which floors and zones are underutilized before lease renewals
- Facilities teams using utilization data typically reduce office space by 20-30% according to deskbird usage patterns
- Platform achieves over 90% user adoption rate, the highest in the market according to company data
- Automatic check-ins free up no-show desks in real-time ensuring accurate space availability data


## Integrations & Security


- [Native integrations](https://www.deskbird.com/integrations) with Microsoft Teams, Slack, Outlook, Google Calendar allowing booking without switching apps
- SSO support includes OAuth 2.0, SAML 2.0, and FIDO2 with minimal permission requirements
- SCIM provisioning for automated user management via CSV or HRIS integration
- [API access](https://www.deskbird.com/api) for custom integrations with access control, HRIS, parking systems, and analytics tools
- ISO 27001 certified, SOC 2 Type 2 audited, fully GDPR compliant with data hosted exclusively in Germany
- Made in Switzerland, cloud infrastructure hosted in Germany with enterprise-level encryption


## Pricing


- Starter plan: €0/user/month for up to 15 users and 1 location with full core desk booking functionality
- Paid plans start at €2.50/user/month with modular add-ons for room bookings, visitor management, and advanced user management
- User packages sold in increments of 5 (20-100 users), 10 (101-200 users), 25 (201-500 users), 50 (501-1,000 users), and 100 (1,001+ users)
- Meeting room licenses sold in packages of 5 (5-20 rooms), 10 (21-100 rooms), and 25 (101+ rooms)
- Enterprise tier includes 99.8% service availability SLA and customizable service level agreements with prioritized support
- Yearly billing includes discount, monthly billing available with 3-month minimum term


## Use Cases


- [Boost Employee Experience](https://www.deskbird.com/use-cases/employee-experience): See who's in the office, schedule office and work-from-home days, coordinate with teammates for in-person collaboration
- [Optimize Office Space](https://www.deskbird.com/use-cases/office-optimization): Identify underutilized space with real-time data to reduce real estate costs by up to 32%
- [Automate Hybrid Scheduling](https://www.deskbird.com/use-cases/hybrid-work): Set minimum or maximum in-office days, track policy adoption at team or company level
- [Manage Bookings & Resources](https://www.deskbird.com/use-cases/workplace-booking-management): Centralized booking system for desks, meeting rooms, parking spaces, and visitor check-ins
- [Reduce Office Costs](https://www.deskbird.com/use-cases/cost-optimization): Analytics show which floors are actually used to consolidate space and save on rent, utilities, cleaning, maintenance
- [Ensure Compliance & Security](https://www.deskbird.com/use-cases/compliance-and-security): Track attendance for remote work policies, assign office functions like evacuation helpers


## Resources


- [Hybrid Work Guide](https://www.deskbird.com/guides/hybrid-work): Comprehensive guide to adopting a hybrid work model covering structure, rollout, and policy creation
- [Hot Desking Guide](https://www.deskbird.com/guides/hot-desking): Implementation guide for hot desking including space setup, policies, software selection, and common pitfalls
- [Success Stories](https://www.deskbird.com/success-stories): Case studies from 10,000+ organizations including 4flow (1,500 employees, 14 offices), ILF Austria (800+ employees, 80% adoption), Nexters (36% increased office attendance)
- [Office Space Calculator](https://www.deskbird.com/resources/office-space-calculator): Tool to estimate the right amount of desks and office space for hybrid teams
- [Blog](https://www.deskbird.com/blog): Articles covering office hoteling, multi-office management, occupancy planning, and hybrid work best practices
- [Help Center](https://help.deskbird.com/hc/en-us): Technical documentation and support articles for platform setup and troubleshooting


## Optional


- [Partner Network](https://www.deskbird.com/partners): Integrations with workplace consultants, IT service providers, furniture manufacturers, and hardware vendors across Europe
- [4D Office Playbook](https://www.deskbird.com/4d-office-playbook): Free downloadable guide covering office ROI optimization through Design, Data, Dialogue, and Doing developed with hybrid work experts
- [Workplace Advisors](https://www.deskbird.com/workplace-advisors): Advisory board including Prof. Johanna Bath (Hybrid Work Advisor) and Cécile de Guillebon (President of Esserto)
- [About deskbird](https://www.deskbird.com/about): Founded by CEO Ivan Cossu and CPO Jonas Hess, backed by venture partners, team of 100+ across 7 hubs operating 100% hybrid with 20+ nationalities
- Available in 9 languages: English, German, French, Spanish, Italian, Ukrainian, Dutch, Polish, Czech


Last updated: Tuesday, July 7, 2026