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Desk Booking

7 advantages of desk sharing


October 20, 2021


February 28, 2023

Desk sharing or Hot Desking means that there are no fixed office workplaces and seats anymore. Employee can look for a new workplace every working day. What are the advantages of this concept, which originated in Silicon Valley? Get to know Desk Sharing and how your company can implement it and increase creativity and productivity at the same time.

7 Advantages of Desk Sharing

Happy and motivated employees working

1. Goodbye monotonous office routine 

Desk Sharing forces employees to leave their comfort zone of walking to their own desk again and again. It motivates to work in a new environment every day. This prevents everyday work routines and resonating demotivation. The flexible office design ensures an active exchange, brings dynamism into the working day and in turn promotes employee motivation and satisfaction.

2. Desk sharing saves costs

Through Desk Sharing, a company can achieve savings of up to 30%. In times of high real estate prices, saving office space is a good reason to implement Desk Sharing, especially for younger companies. However, not only office space can be saved, but also heating costs or electricity. These savings not only benefit the company, but also the environment!

3. Employees meet new colleagues

Promoting exchange between employees requires a high degree of flexibility and empathy, but the employee can benefit from the exchange. Through tips and suggestions from the changing seat neighbors, new influences can promote creativity or support each other in their challenges. In addition, Desk Sharing trains the empathy ability of the employees. Through the changing neighbors, employees learn how to deal with a wide variety of people and ways of working.

In-person meeting

4. New concept - new company image

The image of a company can also be positively influenced by Desk Sharing. The company thus shows that it is keeping up with the times and applying new, flexible working concepts. The concept attracts young and creative employees who want to work in an innovative, flexible, and communicative company.

5. Increase in Productivity

Increased productivity is especially the result of a close exchange between the changing seat neighbors. The employees get to know new working methods, needs and challenges of other departments. In this way, Desk Sharing can lead to new approaches to solutions. Changing seat neighbors creates new connections and the flow of information is improved as the team cohesion. 

6. Higher focus

Desk sharing means that workstations are always changed and that workstations do not contain personal belongings. In addition, they should always be clean and tidy, which means that the worker is not distracted by an unstable environment. He or she can focus on the essentials, which also increases productivity. Finally, no piles of paper can build up as the desk has to be tidied up after work.

7. Employee quality

If managers also must look for a new workplace every morning, this flattens the hierarchy and can promote teamwork. Managers also benefit from the advantages of Desk Sharing. In addition, there is the possibility of changing entrenched structures.

The 7 advantages of Desk Sharing show, that there are a lot of benefits for the company and the employees. With a Desk Sharing software it's easy to plan and implement the changes for better employee experience, creativity and productivity. You have now all you need to know about Desk Sharing, so let's switch desks!

➡️ Start now with the deskbird app and use the free Hybrid work ebook.


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7 advantages of desk sharing