Smart desk sharing and booking for modern workplaces
The most intuitive desk sharing solution that your team will love from day one.
Desk sharing that connects people
Who else is coming in today? Where are your colleagues sitting? Turn your hybrid workplace into a hub for people to connect, engage, and collaborate.
Intuitive for users, powerful for workplace
Find colleagues
See which colleagues are in the office and where they are sitting.
More than desks
The perfect solution to book parking spots and other resources.
Desk types and filtering
Find a desk that suits your needs and has the right equipment.
Access restrictions
Define priority access or restrict access for certain areas.
Book multiple days
Booking for multiple days in advance has never been easier.
Mobile app
Our highly-intuitive app is available on Android and iOS.
Anonymous bookings
You can choose to book without showing your name to colleagues.
Visitor bookings
Book resources for external visitors or other colleagues.
Resolve workplace issues before they become complaints
Report issues on-the-go. Scan, snap, and the right team gets notified instantly. Built into the app your employees already use.
100% GDPR compliant and ISO:27001 certified
Made in Switzerland, hosted in Germany. Our cloud infrastructure is fully certified with industry standards, such as ISO27001 and SOC2. From ground up, we've built deskbird with European GDPR in mind. Your data is processed and hosted exclusively in the EU, according to your privacy preferences.
Coming soon
Suggested spaces
Our AI algorithm recommends the ideal desk for your workday by considering your past bookings, the colleagues you follow, and other relevant factors.
Valuable insights for a smarter workplace
Don’t let your gut feeling drive your critical real estate decisions. Understand office utilization and attendance at a granular level. Make deskbird your control center for a workplace experience your employees will love.
Transform your workplace today
Hybrid work challenges?
See how our customers solved them
Flexibility at scale — How IU manages 1,500 employees across 30 offices with deskbird
We were looking for an easy, intuitive tool that could still cater for all our needs. Especially as the project involved a restructuring of our office layout, it was amazing how flexible deskbird was with our changing needs. With deskbird, we have found a software that offers great user experience along with all the features we wished for, especially SSO and access restrictions which were very relevant for us!
From spreadsheets to seamless hybrid work: Testbirds’ transformation
The implementation of deskbird went swiftly and smoothly.
How LOOPING GROUP created space for creativity with deskbird
Ideally, the solution should be clear and simple, without having to keep cumbersome Excel lists.
Finally knowing who's going to be onsite: MR Datentechnik and deskbird
Employees could hardly contain their excitement to use deskbird.
Integrating for impact: How deskbird and MS Teams empower TwentyCi’s workplace
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I set myself a reminder and sometimes book my schedule a month ahead. It's so straightforward: you click-click, and you’re done! I have set up everybody, allocated people to desks, and don’t have to think about it anymore.
When employee growth outpaces space: NPO Torino
Thanks to deskbird, we have created a more dynamic and supportive workplace. Our team is happier and more productive, which ultimately helps us achieve our mission more effectively.
When internal solutions don't scale no more: Nexters
deskbird stood out not only because it met all our requirements but also because of its transparent billing system, which only charges for active users.
From fixed to flexible: How VU Amsterdam migrated 120 employees with no extra space needed
We were worried that our team cohesion might suffer due to the change, resulting in increased remote work, but thankfully, these concerns proved unfounded. In fact, deskbird has strengthened our team bonds more than anticipated and has been a great help, especially for administrative personnel.
More employees, same space: How ILF Austria solves the space challenge with data instead of gut feeling
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deskbird stands out above all for its very intuitive and easy-to-understand user interface. That makes it simple to use and manage. The support is a highlight for me — something I only truly realized after the implementation.
Raiffeisen-Volksbank eG makes desk sharing a cross-location success
For us, it's important that an application is simple. People often underestimate how administration works, but in the end it has to be intuitive and easy — both on the admin side and in day-to-day use for the employee. And deskbird convinced us on both points.
Questions about desk booking & deskbird
How does deskbird support desk sharing in hybrid workplaces?
deskbird makes desk sharing flexible with the use of interactive floor plan. Employees can reserve desks in advance or book a desk nearby their favorite colleague. It also lets you define areas, hot desks, and booking rules (e.g. minimum/maximum duration, buffer times). Analytics then track utilization so you can optimize layouts and capacity over time
How does deskbird prevent no-shows or “ghost" bookings?
deskbird uses check-in rules, grace periods, and reminders to manage no-show risks. Admins can require users to check in (via app, web, QR-code) within a grace period. If they don’t, the booking is automatically canceled and others can book it.
Are interactive floor plans and filters (equipment, accessibility) supported?
Yes. deskbird supports interactive floor plans and advanced filters to help users find exactly the space they need. Users can apply filters (e.g. by equipment, floor, office functions like quiet zones or standing desks) to narrow down options that match their needs and book the resources in a glance.
Can you mix hot desking and assigned seating in the same office?
Yes. deskbird supports hybrid setups with both hot desking and assigned seating on one floor plan. You can designate specific desks as permanently assigned while keeping others flexible for booking.,enabling teams to combine fixed workstations with shared spaces for hybrid or part-time employees.
How can managers track utilization of desks and teams?
deskbird provides detailed analytics on workspace and team usage. Managers can track occupancy, booking trends, and attendance across desks, rooms, and offices. These insights reveal underused areas, help optimize layouts, and guide smarter decisions on office capacity and hybrid policies.
