Find and book the right meeting room in seconds

Access from anywhere

GDPR compliant

Actionable insights

Empowering over 10,000 workplaces worldwide

From frustrating booking chaos to frictionless collaboration

With deskbird

Locate the perfect space in seconds - directly from Outlook, MS Teams, web app or on the go

Without deskbird

2.5 hours

per week wasted by employees just finding the right room

With deskbird

Reduce no‑shows by 60–75 % with automated booking reminders and auto‑release of resources when not checked-in

Without deskbird

≈40%

of meetings never happen. No‑shows block rooms and waste space

With deskbird

Cut capacity mismatch by up to 50 %, so every meeting happens in the right‑sized room

Without deskbird

60%

of meetings use less than half of a room’s capacity

Built for how your teams actually work

Find the right room in seconds

No more double bookings and manual checks. Instantly filter rooms by capacity, equipment, or location, and get real-time availability at a glance. Need to reschedule? Just drag and drop to update bookings on the fly.

Secure your space with smart check-ins

Avoid awkward interruptions and booking conflicts. With real-time check-ins and automated reminders, your reservation stays yours.

Understand how rooms are being used

Go beyond spreadsheets with visual insights into space usage. Our intelligent analytics help you fine-tune your workspace based on how your teams actually collaborate.

Manage everything in one place

From booking to setup, it’s all streamlined. Invite guests, request catering, and prep the room without switching tools. One platform, total control.

Deeply integrated into your workflows

deskbird integrates deeply with your existing tools.
From Slack reminders to cross-tenant room syncs, we’ve got you covered.

MS 365

Sync rooms and bookings across separate tenants, friction-free.

Google Calendar

Make rooms bookable across all company domains with bi-directional sync.

Microsoft Teams

Use it directly in Teams to boost easy adoption

Microsoft Entra ID

Easily synchronize or provision users and groups using Microsoft Entra ID (formerly Azure Active Directory)

MS Outlook add-in

Book desks, rooms, and schedule status right from your Outlook calendar.

Custom SCIM

Automate user provisioning and deprovisioning directly from your identity provider (e.g., Microsoft Entra ID, Okta).

Organising meeting rooms is a breeze

Manage service requests

Manage catering and service requests in one dashboard to get a clear, structured view to simplify admin workflows

Keep services on schedule

Avoid service delays with smart buffer times that automatically account for prep and cleanup.

Notify your team

Trigger notifications to service teams so everything’s ready on time.

Set up hardware with minimal IT support

Real-time availability

Make finding a free room effortless with color-coded LED displays – especially in busy offices.

Easy book & check-in

Book and confirm your room directly on the touch display in just a few taps.

Works on any device

Set up in minutes without any additional hardware, thanks to a secure web-based solution.

Powerful insights for a smarter workplace

Need more meeting rooms? Smaller ones? Larger ones? Let reliable data drive your critical real estate decision.

Learn more about Analytics

Are you ready for a stress-free meeting room experience?

100% GDPR compliant and ISO:27001 certified

Made in Switzerland, hosted in Germany. Our cloud infrastructure is fully certified with industry standards, such as ISO27001 and SOC2. From ground up, we've built deskbird with European GDPR in mind. Your data is processed and hosted exclusively in the EU, according to your privacy preferences.

Questions on room booking & deskbird

Does deskbird integrate with Outlook, Google, and Teams for meeting room booking?

Yes. deskbird syncs directly with Outlook, Google Calendar, and Microsoft Teams so meeting room bookings appear instantly across tools employees already use. This eliminates double bookings, supports recurring meetings, and ensures real-time availability. Smart check-ins and no-show handling keep rooms efficient and aligned with team collaboration needs.

How does deskbird prevent double bookings and manage recurring meetings?

Yes. deskbird syncs in real time with Outlook, Google Calendar, and Microsoft Teams to prevent double bookings. When you reserve a room or desk, the slot is instantly blocked in both deskbird and your calendars. Recurring meetings are supported, and any edits or cancellations are mirrored so availability stays accurate across systems.

Can guests be included in room bookings?

Yes. External guests can be added directly to meeting room reservations. They receive calendar invites and check-in instructions, ensuring they’re seamlessly included in the process. Visitor details can also sync with deskbird’s visitor management module, so reception teams know who to expect and can provide a smooth arrival experience.

Can meeting room data be tracked to optimize conference room usage?

deskbird analytics track meeting room occupancy, booking frequency, no-shows, and resource utilization. These insights help facility teams identify underused rooms, right-size space, and improve collaboration efficiency. Data can also highlight peak times and inform future office layout decisions.

Does deskbird support a Kiosk display for meeting rooms?

Yes. A tablet placed outside each room displays real-time availability, enables instant bookings, and allows check-ins for scheduled meetings. This helps prevent unattended bookings, reduce conflicts, and optimize room usage — supported by optional LED indicators that visually signal room status.