desk set up with laptop and desktop and plants
Hybrid Work
Hot desking

Hot desking for your company & hybrid work model


December 14, 2022


June 16, 2023

Gone are the days of having a fixed desk. Instead, hot desking, which means sharing desks, is taking over. Hot desking brings not only variety and drive into your working day, but takes your business to a new level on many levels. You want to know what hot desking exactly is and what advantages it has? Then you are on the right track. We'll also tell you for whom it's suitable and how you can best introduce it into your company.

What is Hot Desking?

Hot desking is an office organization system for office desks. That means a desk is made available and bookable for several employees at different times using hot-desking software, such as the deskbird app. Each workstation has the necessary office materials, such as desktop computers, office supplies, and so on. So you're well-equipped and can start working right away. The hot desking concept is closely related to the hybrid working model, meaning your employees work from home and from the office.

But why is it called "hot desking"? Hot racking or hot bulking refers to a practice in which sailors take over the hotbeds of their replacements at the end of their shift. The principle of rotating shifts dates back to the late 1980s to the early 1990s. According to Erik Veldhoens' theory of activity-based working, the number of workstations in an open office is reduced. At the same time, the diversity of locations is increased. This encourages a wide variety of ways of working and closer contact among colleagues - more diversity often yields new ideas.

coworkers working at long table
Colleagues working together

Hot Desking Advantages

So why is hot desking so hot? One major advantage is greater flexibility for your employees and their work arrangements, which creates more freedom and makes your employees happier. Also, desk sharing allows the company's space and resources to be used more efficiently. It's not just desk space that can be saved, but space in total - meaning lower rent, heating costs and less office equipment. Hot desking can, in turn, lead to cost savings and increased efficiency.

For whom is Hot Desking suitable?

We dare say that hot desking is for everyone. A hot desk app is suitable for companies with a hybrid work model, a mobile workforce, and employees who have different or shorter attendance times, such as remote workers.

Flexible working hours can also be promoted through the hot desk software. Due to part-time work, home office, illness, or holidays, some employees are likely to be absent.  With a hot desking app, you can easily and quickly plan and implement your office place management.

desk with technology and laptop
Office with hot desking

How can I implement hot desking into my company?

Hot desk apps and tools help plan and book workstations. deskbird, for example, is a most people-centric hybrid work solution that facilitates hot desking while improving employee collaboration.

Flexibility in scheduling working hours and the possibility of alternative working models are the only requirements. It would be beneficial to configure the hot desk software with additional rooms for team meetings to facilitate team collaboration. As a result, there is no disruption to other colleagues.

Looking for more information? Simply book a demo with our team, and discover the easiest hybrid work solution.