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Workplace flexibility: IT evolution ahead


August 21, 2023


August 21, 2023

A few years ago, working from anywhere was a dream for many but only a reality for a few digital nomads. If we had predicted that workplace flexibility would reshuffle our ways of working, most people would have said: “Remote work can’t work, and even if it does, companies will never allow it." Well, here we are in 2023, and most businesses worldwide have implemented a hybrid work setup.

No matter if they do it to lower their office costs, improve the work-life balance of their employees or boost talent attraction, the present and the future of work are flexible. Although the benefits are tremendous, transitioning to a hybrid model has hurdles. This new vision requires adjustment and … flexibility! 

It forces team leaders to review their management style and strategy, but this modern working style also profoundly impacts IT departments. From cybersecurity issues to technical needs and innovative transformation, their challenges evolve too. Spoiled alert: once the obstacles are overcome, work flexibility becomes IT’s power play!

woman working hybrid outside

Workplace flexibility: definition and key stats

A simple and complete definition of workplace flexibility 

If there is one thing we can all agree on, it’s the rapid evolution of the digital landscape. From an IT perspective, this is the perfect opportunity to make businesses and people thrive by embracing the transformative concept of workplace flexibility. This paradigm shift meets various expectations and needs of the modern workforce. It also enhances productivity, job satisfaction, and organizational growth. Introducing more flexibility at work includes a variety of arrangements that allow employees to find a greater work-life balance. It encompasses remote work options, flexitime, compressed workweeks, and job sharing. As IT leaders, recognizing the potential of these strategies is crucial for nurturing a high-performing team and fostering innovation.

Relevant statistics to understand the evolution of flexibility at work

Remote work and productivity

A study by Stanford University revealed that remote employees experienced a 13% growth in productivity, attributed to reduced commutes and a more comfortable work environment. We also did some research on our side. According to our findings, a well-setup hybrid work environment can make your team gain one day of productivity by increasing their performance by 20%! 

The impact of flexible work policies on employee turnover

According to the 2022 Owl Labs survey about the state of remote work, 66% of workers would immediately start looking for a job that offered flexibility, and 39% would simply quit if the ability to work from home was taken away. Therefore, promoting workplace flexibility plays a major role in aiding IT leaders in attracting top talent and reducing turnover.

The invaluable benefit of hybrid work on cost efficiency

From lower turnover to smaller workspaces and lighter energy bills, embracing flexible work arrangements presents many benefits from a financial point of view too. Using technology and data to manage your hybrid office help drastically reduce costs. You can learn more about decreasing e up to 30% of your expenditures in our article listing valuable office cost-cutting ideas

The undeniable link between workplace flexibility and job satisfaction

According to Zippia, remote workers report higher job satisfaction than in-office workers.  The difference goes from 57% to 50%. This is no surprise, as allowing more workplace flexibility contributes to a better work-life balance, more employee empowerment, and less stress.

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The importance of being flexible at work: quick reminders

Boosting employee empowerment

Workplace flexibility doesn’t only refer to allowing people to work from anywhere at any time. It's also empowering employees to take control of their work schedules. Being more flexible about how your staff works gives them the autonomy to adapt their working hours to their productivity peaks. Not only does it fosters a sense of ownership, but it also enhances trust. Ultimately, this fuels their commitment to going the extra mile and delivering the best outcome. It’s a win-win for all.

Promoting a better work-life balance

Work-life balance is a buzzword for a reason. Flexible work arrangements enhance this equilibrium, promoting mental health and reducing employee burnout. As a leader, it is crucial to recognize that your team's creativity and problem-solving abilities thrive when they're well-rested and fulfilled. Helping your staff to find a better work-life balance has a snowball effect on the whole company’s success. 

Meeting essential employees’ expectations

Flexibility aligns with the evolving expectations of the modern workforce. Many studies emphasize that employees seek flexible work arrangements as a key factor in choosing and staying with an organization. This sentiment echoes within IT teams and resonates throughout various departments, reinforcing the need for a more versatile work culture. Businesses that implement a successful hybrid work setup have a significant talent attraction and retention advantage. 

Enhancing productivity and performance

A healthy work-life balance enhances creativity and helps your staff to be more solution-oriented. Job satisfaction makes them loyal and engaged toward their tasks and the company. For many years, organizations have worried (and some still do) about the loss of productivity when enabling the home office. All this combined proves that a flexible workforce tends to be more productive and performant than team members who aren’t allowed any forms of flexibility.

👉 Discover why forcing employees back into the office is a risky move. 

2 happy female colleagues enjoying work-life balance

The challenges IT teams have to face with a hybrid work setup

Reshuffling communication dynamics

Seamless collaboration is a fundamental pillar for IT teams. Remote work can potentially hamper seamless communication and coordination with any other department. Bridging this gap requires a well-calibrated mix of tools, ensuring that virtual interactions mimic the efficiency of in-person cohesion. According to the employees’ needs (including theirs), IT teams have to pick and implement the right digital solutions from a large range of choices. For example:

  • videoconferencing platforms;
  • instant messaging apps;
  • virtual reality technology;
  • project management software;
  • desk and room booking solutions

Rethinking team cohesion and collaboration

Building connections among dispersed employees can be challenging. Schedule regular video calls, virtual team bonding activities, and knowledge-sharing sessions to overcome this. This not only keeps the team connected but also promotes a sense of belonging. Regarding collaboration, integrations play a major role in enhancing efficient and effective practices. When implementing hybrid workplace technology, consider this aspect by ensuring the tools you choose offer integration options. 

Reviewing technical needs

Remote setups demand a reliable IT infrastructure. Ensuring that people have access to necessary resources and virtual support becomes paramount. One of the most significant challenges for IT teams is leveraging cloud-based solutions and secure communication channels. This implies reviewing your whole structure. Most importantly, mitigating cybersecurity risks and accelerating digital transformation are priorities. 

Leveraging cybersecurity strategy

The popularity and development of flexible working practices have amplified cybersecurity risks. The shift to remote work and the use of personal devices increase the attack surface. Team members opening sensitive information from various locations and networks heighten vulnerability to breaches and data leaks. These dispersed environmental challenges centralized security measures. Therefore, it demands robust endpoint security, strict access controls, and comprehensive employee training to mitigate escalating cybersecurity threats.

🚨 Learn more about cyber risk management in the hybrid landscape!

a man writing on a board

The benefits of flexibility in the workplace for IT departments

Agility in project management

Agile methodologies and workplace flexibility are interconnected. The adaptability inherent in flexibility complements the iterative nature of agile, enabling your team to pivot swiftly in response to evolving project requirements. This cohesion enhances quicker decision-making, seamless communication, and the ability to react, ensuring efficient project delivery and driving innovation.

Cost efficiency

As proven by the statistics in this article, embracing flexible work arrangements translates into reduced overhead costs. The need for extensive office spaces diminishes, cutting down on utilities and real estate expenses. Organizations can then redirect these funds toward technology investments that empower your team's capabilities and improve the employee experience.

Attracting top talent

The tech talent market is fiercely competitive. By offering flexible work options, you position your IT department as a magnet for qualified professionals seeking a harmonious work-life balance. Taping into a global talent pool broadens your access to diverse skills and perspectives. Geographical location and different time zones are no longer considered obstacles but opportunities to find the perfect match.

Enhancing job satisfaction

The correlation between employee happiness and productivity has been highlighted by many research. Flexible arrangements demonstrate your commitment to your team's personal and professional well-being. As you now know, this results in higher job satisfaction, increased engagement, and reduced turnover rates. Ultimately, a hybrid workplace's environment and atmosphere positively impact project continuity, knowledge retention, and business growth.

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Future-proofing your IT department and the whole business

Work flexibility is not a passing trend. It's a cornerstone of the future of work. By integrating these practices into your IT department now, you're future-proofing your team to navigate seamlessly through disruptions, technological advancements, and changing market dynamics. Moreover, this shift in our ways of working pushes companies to accelerate corporate digital transformation. This evolution is essential to maintain working environments that make people thrive, and businesses grow.

From the realm of IT teams to the broader organizational spectrum, the impact of workplace flexibility cannot be underestimated. Embrace the hybrid work setup not as a mere tactic but as a cornerstone strategy that empowers you to innovate, adjust, and excel.

The statistics speak for themselves: heightened productivity, enhanced job satisfaction, and increased chances of attracting top-tier talent.

The challenges are real, but so are the rewards. Focusing on communication dynamics, cohesion, and technical needs is essential to create a successful working environment based on adaptability and technology. The benefits, however, extend far beyond. Agile project management, cost efficiency, and the promise of future-proofing your department confirm the power of flexible work.

Ready to take the reins of flexibility? Step confidently into the driver's seat and see your employees thrive in the digital age. 

Start a free trial of the deskbird desk booking software to seamlessly run your hybrid workspace and discover a world of limitless possibilities.

Workplace flexibility: IT evolution ahead

Paulyne Sombret

Paulyne is a highly respected expert in hybrid work. She's known for her writing on sustainability in the hybrid office, flexible work models, and employee experience. With a strong background in content and SEO, her work explores the exciting trends and latest news in the world of work.

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