Office Space Calculator for hybrid teams
Plan your office with precision. Use our calculator to estimate the right amount of desks and office space for your team to optimize costs.
Key office space planning benchmarks
Plan for 10 square meters per employee
On average, allocate 8–12 m² per employee, depending on your industry, team size, and collaboration needs.
Aim for an average desk utilization rate of 70%
A healthy benchmark for hybrid offices, this level balances availability and cost efficiency, keeping desks accessible without leaving large portions of the workspace unused.
Dedicate 15–20% of total space to meeting rooms
This ratio provides enough space for collaboration without wasting square footage. Mix traditional rooms with smaller huddle or focus zones for more flexibility.
Frequently Asked Questions
How much office space do I need per employee?
The typical range is 8–12 m² (80–130 ft²) per employee, depending on layout, work style, and amenities. Hybrid workplaces may need less fixed space since not everyone is onsite daily. Don’t forget to include extra space for shared areas, circulation, and amenities.
What desk utilization rate should our office aim for?
Hybrid workplaces operates efficiently when occupancy stays around the 50-60% range, but ideally you should aim for a desk utilization rate of 70%. This figure balances space availability with cost efficiency, preventing both overcrowding and wasted real estate.
What percentage of my office space should we dedicate to collaboration areas?
Ideally in hybrid workplaces, around one-fifth (15-20%) of total space should encourage teamwork. Balancing collaborative and individual zones helps reduce overall space needs while keeping employees engaged.
What types of communal spaces should we plan for in my office layout?
A balanced office layout should include collaboration zones, meeting rooms, and social areas like lounges or cafés to encourage connection. Plan quiet zones for focus, wellness or breakout areas for relaxation, and multi-purpose spaces that adapt to workshops or events. These communal areas improve culture, creativity, and employee well-being while making the office a destination people want to use.
How does optimizing office space lower expenses?
Optimizing office space reduces costs by aligning square footage with actual usage. Companies save on rent, utilities, and maintenance by downsizing unused areas or switching to flexible layouts. Tools like deskbird’s space analytics and calculator reveal underused zones, helping organizations right-size their offices while maintaining employee comfort and productivity.
Run your office with data, not guesswork.
- See how and when your teams actually use the office
- Turn occupancy data into smarter space decisions
