Office optimization

Optimize your office through actionable insights

Stop guessing, start optimizing. deskbird delivers real-time insights into workspace usage and team behavior — helping you cut costs by up to 32% and maximize your office ROI.

Empowering over 5,000 workplaces worldwide

Still operating your office in the dark and looking light?

Before

  • Underused office space and decisions based on guessing
  • No visibility into how space impacts performance or ROI
  • Decisions based on assumptions, not real usage

with deskbird

  • Maximize every square meter with real-time analytics
  • Prove office ROI with attendance and utilization reports
  • Unlock cost-saving opportunities with actionable data

How deskbird unlocks workplace potential through office intelligence

Transform workspace data into smart layout decisions

  • Explore how to optimize your layout with interactive floor plans
  • Get usage insights to know when to scale, shrink, or redesign

Optimize planning across people, space & services

  • Track desk and meeting room occupancy with location-based check-in technology
  • Coordinate services like cleaning and catering based on actual usage patterns

Make confident decisions with positive workplace ROI

  • Align spaces, services, and staffing needs with how your office is really used
  • Support planning and budgeting with clear, accurate utilization reports

Unlock advanced office analytics

Track how every desk, room, and zone is used and fuel your workplace strategy with data.

See who's coming and going

Connect entry systems to automate check-ins and visualize daily usage flows.

Integrate with your tech stack

Sync deskbird with your existing tools for seamless, flexible data exchange.

The workplace intelligence behind smarter workflows and decisions

Access controls for entry systems
Interactive floor plans
Real-time occupancy
Motion, desk and room sensor integrations
Automatic check-ins
Open API

How companies like yours
fly with deskbird

1'500
20 hours
Saved per employee per year

Flexibility at scale — How IU manages 1,500 employees across 30 offices with deskbird

Jacqueline Schuster
Senior Project Lead HR

We were looking for an easy, intuitive tool that could still cater for all our needs. Especially as the project involved a restructuring of our office layout, it was amazing how flexible deskbird was with our changing needs. With deskbird, we have found a software that offers great user experience along with all the features we wished for, especially SSO and access restrictions which were very relevant for us!

20 hours
Saved per employee per year
1'500
Education
30
Offices
120
>90%
Adoption rate from day one

From spreadsheets to seamless hybrid work: Testbirds’ transformation

Testbirds

The implementation of deskbird went swiftly and smoothly.

>90%
Adoption rate from day one
120
Software
4
Offices
250 - 300
+41%
Increased office attendance

How LOOPING GROUP created space for creativity with deskbird

Looping Group

Ideally, the solution should be clear and simple, without having to keep cumbersome Excel lists.

+41%
Increased office attendance
250 - 300
Marketing Services
5
Offices
500

Finally knowing who's going to be onsite: MR Datentechnik and deskbird

MR Datentechnik

Employees could hardly contain their excitement to use deskbird.

500
IT services
7
Offices
50+
80-85%
Adoption without chasing

Integrating for impact: How deskbird and MS Teams empower TwentyCi’s workplace

Rob Taylor
Head of People, TwentyCi

I set myself a reminder and sometimes book my schedule a month ahead. It's so straightforward: you click-click, and you’re done! I have set up everybody, allocated people to desks, and don’t have to think about it anymore.

80-85%
Adoption without chasing
50+
Advertising Service
1
Offices
300+
20 sec
To book a desk

When employee growth outpaces space: NPO Torino

Lorenzo Mao
IT Manager

Thanks to deskbird, we have created a more dynamic and supportive workplace. Our team is happier and more productive, which ultimately helps us achieve our mission more effectively.

20 sec
To book a desk
300+
IT Services
1
Offices
700+
+36%
Increased office attendance

When internal solutions don't scale no more: Nexters

Evelina Trofimova
Senior Office Manager, Nexters

deskbird stood out not only because it met all our requirements but also because of its transparent billing system, which only charges for active users.

+36%
Increased office attendance
700+
Gaming
5
Offices
> 100 FTE
>90%
Adoption with flex desk sharing

From fixed to flexible: How VU Amsterdam migrated 120 employees with no extra space needed

Lotte Snellenburg
Management Assistant at the VU Athena Institute of the Vrije Universiteit Amsterdam

We were worried that our team cohesion might suffer due to the change, resulting in increased remote work, but thankfully, these concerns proved unfounded. In fact, deskbird has strengthened our team bonds more than anticipated and has been a great help, especially for administrative personnel.

>90%
Adoption with flex desk sharing
> 100 FTE
Education
1
Offices
800+
80%
Adoption across 800+ employees

More employees, same space: How ILF Austria solves the space challenge with data instead of gut feeling

Georg Fischer
Group Lead User Helpdesk at ILF Consulting Engineers Austria

deskbird stands out above all for its very intuitive and easy-to-understand user interface. That makes it simple to use and manage. The support is a highlight for me — something I only truly realized after the implementation.

80%
Adoption across 800+ employees
800+
IT Consulting
6
Offices
300
+28%
Desk utilization

Raiffeisen-Volksbank eG makes desk sharing a cross-location success

André Kasten
Board Member, Raiffeisen-Volksbank eG

For us, it's important that an application is simple. People often underestimate how administration works, but in the end it has to be intuitive and easy — both on the admin side and in day-to-day use for the employee. And deskbird convinced us on both points.

+28%
Desk utilization
300
Finance
10
Offices
1500
14
offices using deskbird

From fixed desks to flexible collaboration: how 4flow makes hybrid work a success with deskbird

14
offices using deskbird
1500
Logistics Consulting, Logistics Software, 4PL Services
20
Offices
32
%
Reduced office costs
41
%
More office attendance
>
90
%
User adoption rate

Level up your workplace today