Smart visitor management for modern offices
It’s a smarter, more organized way to handle visitors. Built right into the same platform your teams already use.
Empowering over 10,000 workplaces worldwide
Why you need a better way to manage visitors
Guests don’t feel welcomed
Slow and unclear visitor processes can damage your brand. Make sure your guest experience lives up to your reputation.
Manual coordination = wasted time
Manual emails, printed forms, and sign-in sheets slow down your team and create room for errors.
Keep visitors (and yourself) safe
Without a clear visitor log, do you know who's on-site? You need to make sure your are compliant and prepared for emergencies.
Make visitors feel welcome, before they even arrive
- Book services such as catering or IT equipment with ease
- Reserve a space for your visitors – desks, parking spots meeting rooms, and more
Managing visits is as easy as Hi and Bye
- Scrap the visitor books. Let guests self check-in with tablet or kiosk compatibility.
- Automatically notify hosts via Microsoft Teams when guests arrive. No more long waits at reception.
Be prepared for emergencies and know who’s on site
- Keep track of who's on site and when they have checked-in or checked-out.
- Keep visitors compliant by sending site instructions and compliance guides before a visit.
100% GDPR compliant and ISO:27001 certified
Made in Switzerland, hosted in Germany. Our cloud infrastructure is fully certified with industry standards, such as ISO27001 and SOC2. From ground up, we've built deskbird with European GDPR in mind. Your data is processed and hosted exclusively in the EU, according to your privacy preferences.
Ready to simplify how you manage visitors?
Why Office Managers choose deskbird Visitors
Unify the workflows
Faster adoption and better management – no need for separate tools or scattered workflows.
Safety & compliance
Always know who’s on-site and when—supporting emergency protocols and access control with built-in tracking.
Fully integrated
Fits right into your existing setup—no tool-hopping, just a smooth experience across web and Microsoft Teams.
“We were tracking visitors in Excel spreadsheets. Our front desk was overwhelmed, visitors had to wait for up to half an hour and receptionists were stressed instead of welcoming.”
Office Manager of a 500+ employee company
Questions about visitor management & deskbird
How does deskbird simplify the visitor check-in process?
deskbird streamlines check-in by letting receptionists or kiosk devices mark visitor arrival with one click. The visitor dashboard handles check-in, check-out, editing visitor details, and host notifications all in a single interface.
Can visitors pre-register before arriving at the office?
Yes. Visitors can be invited in advance by entering their name/email and visit details. They receive automated email invitations, reminders, and site instructions ahead of arrival..
How are hosts notified when their guests arrive?
When a visitor checks in, the host receives an instant notification through MS Teams. This ensures employees are alerted in real time and can greet their guests without delay. Notifications can be configured to match company workflows, streamlining the visitor experience for both hosts and guests.
How is visitor data stored and secured under GDPR?
deskbird treats visitor data with the same GDPR-compliance standards as all user data. Visitor records are retained in secure systems and operations follow strict privacy protocols. Given deskbird’s overall GDPR compliance and data protection stance, this also extends to its visitor module.
