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Hybrid Work
Space optimization

Hybrid office design: the best & most modern approach


May 15, 2023


December 20, 2023

As the workplace landscape continues to evolve, hybrid office design has emerged as a key topic for Commercial Real Estate (CRE) managers. This contemporary approach combines the advantages of remote work and traditional office setups. It creates a flexible and adaptable setting that meets both employees' and organizations’ needs.

Yet, building a successful hybrid workspace configuration involves several fundamental aspects. It begins by developing a people-centric work environment where employee experience and well-being are top priorities. Additionally, optimizing the office space to maximize efficiency and reduce costs is also a significant consideration. The benefits of flexible workplace design are countless. It aligns with the new vision of the office as a place to boost collaboration and foster connections among team members. Moreover, it adapts to modern ways of working that embrace technology and enhance well-being and productivity.

This article explores the fundamental aspects and advantages of a hybrid office layout. It also examines the role of technology in supporting CRE managers in implementing and running a successful hybrid office environment. Let’s uncover the transformative power of office design in today’s dynamic work landscape.

The core aspects of creating a hybrid office design

Create a people-centric work environment

Building a people-centric work environment is the core of an effective hybrid office design. It involves creating a workplace prioritizing employee experience, well-being, and satisfaction. Organizations can cultivate a positive and engaging work environment by understanding what staff members need and providing a workspace that meets their requirements.

Consider incorporating components that enhance employee experience, boost motivation, and trigger performance. Ergonomic furniture, natural lighting, and well-designed spaces for collaboration and focus can significantly impact your staff's satisfaction and productivity. Integrating organic design elements, such as indoor plants and natural materials, can create a calming atmosphere.

Analyze the company’s and employees’ needs

A crucial aspect of hybrid office design is analyzing the company's and team's needs. A thorough assessment helps identify the necessary components to support their work activities and facilitate effective collaboration.

Consider questions such as: Do team members need more meeting rooms for collaborative discussions? How many hot desks are necessary to accommodate flexible work arrangements? Do you provide common spaces to encourage interactions and socialization, such as breakout areas or communal kitchens?

CRE managers can then make informed decisions about space allocation, furniture procurement, and layout configuration. They can ensure that the design supports employees' expectations.

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People working from desks in office
People working from desks in office

Design a functional office setup

Creating a functional office setup is essential for maximizing productivity and efficiency in a hybrid work environment. This involves researching and implementing strategies that enhance the functionality of the workspace.

Consider employing space planning techniques that make the most of the available room. Optimize traffic flow by tactically positioning workstations, meeting rooms, and common areas. Incorporate agile and adaptable furniture that can be easily reconfigured to accommodate changing needs and promote flexibility.

Moreover, you can implement technology solutions that streamline processes and facilitate smooth collaboration. Working with digital tools for project management, communication, and document sharing to enhance productivity and connectivity among remote and on-site workers.

Optimize the office space and save costs

As organizations embrace hybrid work models, optimizing the workspace is a must to improve efficiency and reduce expenses. By analyzing space utilization data, CRE managers can make informed decisions about office space downsizing or reconfiguring the business environment.

For example, with the deskbird hybrid office cost calculator, it is very easy to gain insights into optimizing your space. This may involve decreasing the square footage, repurposing underutilized areas, or implementing shared workstations to accommodate flexible work arrangements.

Not only does this enable you to lower expenses, but it can also enhance the creation of functional and efficient work environments. By leveraging data and executing thoughtful strategies, CRE managers can ensure that the hybrid office design boosts productivity and minimizes cost.

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4 reasons why flexible workplace design boosts employee experience

Provides hybrid teams with the right workspaces

Gone are the days of one-size-fits-all office layouts. A flexible workplace design empowers CRE managers to prioritize meeting the specific needs of hybrid workers. Organizations can cater to different work styles and tasks by providing various workspaces. Collaborative areas encourage teamwork and idea-sharing, while quiet zones offer a serene environment for focused work. Additionally, incorporating wellness spaces such as relaxation areas or standing desks promotes employee well-being and productivity.

Adapts to the new vision of the office

The concept of the office has evolved beyond being a mere workspace. It has become a vibrant hub where professionals cooperate, connect, and build relationships. Flexible workplace design embraces this new vision by developing environments that foster social interactions, encourage cross-functional collaboration, and nurture a sense of community. Organizations can create spaces where employees feel inspired, engaged, and motivated by incorporating comfortable lounges, communal areas, and shared amenities.

Matches the needs related to modern ways of working

Today's workforce is characterized by flexibility, remote work, and technology integration. A flexible workplace design acknowledges these changing dynamics and adapts accordingly. It embraces the hybrid nature of work, where employees seamlessly transition between remote and office settings. Integrating advanced technology, such as smart office solutions and cloud-based collaboration tools, ensures team members have the necessary resources to work efficiently, regardless of location. Moreover, flexible workplace design considers the evolving role of the physical workspace, emphasizing its importance as a place for meaningful interactions, learning, and innovation.

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Woman working from desk in office
Hybrid employee working from office

Creates an atmosphere that boosts well-being and productivity

A thoughtfully designed workspace can enhance mood, motivation, and job satisfaction. Flexible workplace design allows companies to curate an atmosphere that reflects their corporate values and promotes well-being. Natural lighting, ergonomic furniture, natural elements, and proper acoustics contribute to a comfortable and stimulating environment. Introducing breakout areas, wellness rooms, or outdoor spaces provide team members with opportunities to recharge, rejuvenate, and find balance throughout the workday. When organizations prioritize employee well-being, they can benefit from increased productivity, creativity, and employee retention.

The key role of technology in helping CRE managers in designing a hybrid office

Hybrid management platforms to optimize space, save cost, and facilitate flexible work arrangements

Harness the power of hybrid management platforms to optimize space utilization, reduce costs, and facilitate flexible work arrangements. These platforms streamline desk booking, meeting room management, and resource allocation, ensuring efficient use of office space. With these tools, employees can easily find and reserve workspaces, while leaders can track and allocate resources effectively.

Online communication tools to maintain seamless collaboration and boost connections

Employ online communication tools that enable seamless collaboration and virtual connection. Equip your teams with platforms such as video conferencing, team messaging, and project management software to foster effective remote collaboration. Moreover, these tools facilitate real-time communication, file sharing, and task management, ensuring teams can collaborate efficiently regardless of their physical location.

💡Are you interested in modern technology? Read our article about AI in the workplace!

Smart building technology to improve employee experience, reduce costs and create a more sustainable workplace

Smart building technology helps improve workers' experience, reduce operational costs, and develop a sustainable workplace. For example, automated lighting and temperature control systems, occupancy sensors, and smart appliances contribute to a comfortable and eco-friendly work environment. By integrating smart building technology, businesses can create a workplace that matches employees’ needs and promotes well-being.

Hybrid office design empowers CRE managers to set up a dynamic and adaptable workspace that meets the needs of today’s organizations and staff members. CRE managers can foster a collaborative and productive environment by prioritizing employee well-being, incorporating flexible design elements, and embracing modern technology.

Talking about digital tools, deskbird supports you with hybrid workspace management. Do you want to optimize your office space? Are you looking for a user-friendly desk booking tool? 

Request a free demo of the deskbird app to explore flexible office solutions and take the first step toward creating a more productive, satisfied, and engaged workforce!

Hybrid office design: the best & most modern approach

Paulyne Sombret

Paulyne is a highly respected expert in hybrid work. She's known for her writing on sustainability in the hybrid office, flexible work models, and employee experience. With a strong background in content and SEO, her work explores the exciting trends and latest news in the world of work.

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