At deskbird, we don’t just build features. We rethink how workspaces function.

Last week, we shared the latest chapter in our product journey. The 2025 edition of our live event deskbird Reveal, offered a first glimpse into how we’re bringing our bold vision to life: redefining space management and building the next-generation ecosystem for modern, flexible workplaces.

You asked, we listened. 

From rethinking everyday workflows and elevating the entire office experience, to powerful analytics and a visitor experience that finally feels human—we’ve been busy delivering what helps you the most.

Missed the event? No worries, we’ve got you covered. Let’s dive into what the workplace of tomorrow looks like:

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A fresh addition to deskbird: Visitors for elevated guest experience 

It’s here—the newest addition to the deskbird family.

With deskbird Visitors, we’re completely rethinking guest experiences in the workplace. 

Too often, it’s a mess of shared inboxes, forgotten invites, and that awkward moment when a guest shows up and no one knows who they’re here to see. Front desks are left guessing. Hosts miss notifications. Guests wait too long, unsure if they’ve been forgotten.

Now, every visit can be smooth from start to finish with deskbird Visitors:

• Send personalized, mobile-friendly invitations in seconds.
• Collect guest details in advance with smart, customizable forms.
• Enable fast, contactless check-in via QR code. No apps needed.
• Instantly notify their host via MS Teams. No awkward delays.

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And it’s not just about the guest. Your reception team gets a powerful dashboard that brings structure and visibility to every visit:

• Stay organized by managing all upcoming visits in one place.
• Easily delegate tasks with receptionist role assignments.
• Track guest activity across multiple locations for better oversight and coordination.
• Ensure full compliance with privacy controls and tracking all upcoming visits.
• Use the Outlook add-in to create and manage visits directly from your calendar. No switching tools.

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Even better? deskbird Visitors is built to integrate seamlessly. It works hand in hand with deskbird Rooms, connecting every part of your office flow, from meetings to services. And because it’s all part of the deskbird ecosystem, guests can be assigned everything they need for a productive day: a desk, a parking space, even a meeting room—all pre-arranged and managed in one single app. No handoffs, no guesswork, just a streamlined journey from arrival to check-out.

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Whether you're welcoming a candidate, a client, or external visits, deskbird Visitors ensures they’re not just expected—they’re welcomed.

It’s professional. It’s personal. 

And it’s everything the visitor experience should be. 

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👋 Ready to impress every guest? Get a demo of deskbird Visitors and experience how smooth visitor management can be!

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Rooms: From chaos to clarity

You’ve been there: a team’s looking for a space to meet, but nothing’s free, or worse:

• Everything looks booked, but the rooms are actually empty.
• Calendars don’t sync.
• Services fall through the cracks. 
• IT ends up juggling tools that were never meant to work together.

That’s why we’ve built an entirely new experience that makes room management scalable and intuitive from spontaneous team check-ups to high-stakes leadership meetings.

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MS Teams notifications for meeting rooms

Missed bookings and no-shows create unnecessary friction. With the MS Teams integration, keeping everyone informed and engaged is easier than ever.

• Send interactive, weekly booking summaries directly via Teams.
• Complete with 1-click cancellation options to reduce unused reservations.
• Deliver real-time check-in reminders employees can respond to instantly, without leaving MS Teams.

It’s a simple but powerful way to keep bookings up to date and the office running smoothly. 

This integration is already available as part of both the Desks Business and Rooms Business plans.

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Outlook Add-In for meeting rooms

Take your meeting scheduling to the next level—right inside Outlook.

• Browse and book available rooms directly while creating your meeting invite. 
• Add catering and service requests on the spot, so everything’s handled in one flow.
• Organize meetings, book spaces, and coordinate services, all without leaving your calendar.

Smarter scheduling, built right into your daily tools and coming soon, included in both the Desks Business and Rooms Business plans.

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Kiosk Mode and digital signage

Visibility is everything, especially in a busy office. That’s why we built Kiosk Mode, turning any tablet, of any size, into a real-time room display:

• See real-time room availability so employees can quickly find and book free spaces.
• Book and check in directly at the display with instant booking and a privacy-friendly design. 
• Status indicators at a glance (available / awaiting check-in / booked).
• Works on any tablet with a browser. No proprietary hardware required.
• Set up in minutes with a secure, web-based solution that fits right into your existing setup.

Kiosk Mode is already available now with Digital Signage coming soon—both included in the Rooms Professional plan to make room visibility effortless and meeting coordination smoother than ever.

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Next level catering & services

Need catering? With our new catering & services features and dashboard, admins can:

• Assign custom services per room (from snacks to room setup).
• Set buffer times before and after meetings to avoid delays.
• Manage everything from one simple dashboard and one platform.

It's designed to be scalable, flexible, and user-friendly, because we know how fast office needs can change—available now and part of Rooms Professional. 

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Drag and drop for meetings

With our new drag-and-drop interface, moving a meeting is easier than updating your calendar:

• Just drag and drop to move a single or recurring meeting to a new time or room.
• No need to cancel, rebook or search for available rooms. Just update and go.
• Save time and reduce friction for both organizers and attendees.

One simple drag and your meeting’s back on track—coming soon in Rooms Professional. 

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Multi-tenancy sync

Great news for the IT department! With multi-tenancy calendar sync, managing complex environments is easier than ever, bringing simplicity, structure, and clarity to global operations:

• Connect Microsoft and Google calendars across multiple domains.
• Simplify deployment and reduce calendar conflicts.
• Keep infrastructure clean while improving visibility across locations.

A unified booking experience, no matter how many tools or domains you’re managing. 

This feature is available now and included in Rooms Enterprise. 

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👋 Say goodbye to room booking headaches. Start your free trial or book a demo today and see deskbird Rooms in action!

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Desks & Workforce: Built for how people really work

Too often, planning a week in the office feels like calendar Tetris:

• Juggling team preferences.
• Remembering to book desks.
• Coordinating around public holidays.
• Hoping everyone ends up in the right place at the right time.

That’s where we saw an opportunity. While teams have adapted to hybrid routines, the tools have lagged behind.

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Weekly preferences & auto booking

With deskbird’s new automated workflows, employees can simply set their weekly preferences once and that’s it. 

• Define your weekly work preferences once and let it run. 
• From there, your favorite desk is booked automatically, every time. No manual steps needed.
• Increase data accuracy by eliminating unplanned office days and ensuring that every in-office day has a corresponding desk booking.
• Eliminate the need for daily planning and enjoy a more intuitive, user-friendly experience tailored to your habits.

It’s not just convenient, it’s one less thing to think about in a busy workweek. 

Our weekly preferences and automated booking features are available now, both included with the Desks Business plan.

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New booking flow

It will be easier than ever to navigate the office and plan your day with context. By putting the floor plan to the center of the experience, users can now see what’s available and who’s around, all in one view:

• Jump straight into the floor plan when booking by adding it as your default view. 
• Locate people directly on the map and see where your teammates are sitting to join them. 
• Use filters to search for colleagues, making it even easier to find coworkers and plan collaboratively.
• Switch easily between floors, explore and book across multiple levels in one smooth flow. 

This is desk booking that actually makes your day easier and your team feel closer—coming soon for all customers.

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Half-day scheduling

And for those who split their day between home and office, our new half-day scheduling feature lets you seamlessly manage different locations and statuses:

• Split your workday into two statuses and choose different locations (e.g., remote AM, office PM) for more flexible planning.
• Empower your hybrid teams by supporting real-life work patterns and flexible policies.
• Boost data quality and workplace efficiency by reflecting actual office usage more accurately.

Half-day scheduling empowers hybrid teams to see exactly who’s in and how long, for even better collaboration—available now with the Desks Professional package.

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Better reach for events

And because office culture thrives on shared moments, we gave our event tools a powerful upgrade. Now, anyone can bring people together effortlessly, whether it’s for a brainstorming session, a team lunch, or after-work drinks:

• Easily invite the right people or teams.
• Events sync and show up instantly in everyone’s calendar.
• Get notified via email or MS Teams, right on time.

Coming soon and included in Desks Professional, helping teams connect with less effort and more impact.

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Automated check-ins

Once you're in the office, we’ve made arriving feel effortless and brought check-ins into the 21st century. With automated check-in via geolocation, stepping into the building is all it takes to confirm your booking, which means your presence is confirmed the moment you walk in—seamlessly, silently, and securely. 

This update is available now and part of the Desks Professional package. 

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Public holiday schedules

We’ve also taken the guesswork out of planning with built-in public holiday calendars. No more accidentally booking meetings on national days off, your schedule just knows—coming soon in Desks Professional. 

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Manager validations

Balancing flexibility with control is one of the biggest challenges in hybrid work. That’s why we’ve released built-in scheduling rules and manager validations, which will help your team:

• Stay flexible and schedule, while still aligning with company policies.
• Apply policies evenly across teams without manual oversight.
• Save time with automated workflows that remove admin overhead.

And thanks to real-time alerts and automated reports, compliance isn’t a chore anymore—it just happens in the background. 

These updates are available now as part of Desks Professional.

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👋 Welcome to the future of work. Book a demo or start your free trial now and explore how easy it is to plan, book, and collaborate in a hybrid world.

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Platform updates

A modern workplace runs on more than just desks and rooms—it runs on data, structure, and seamless connections between systems. But too often, platform tools are fragmented:

• Insights are scattered across dashboards.
• Teams and org structures are siloed.
• Custom workflows require manual workarounds.

With our latest updates, we’re turning deskbird into a workplace designed to connect, automate, and inform the way your business operates. 

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Advanced analytics: Intelligence behind every decision

A space management system is only as good as the insights it provides. 

That’s why we’ve built Advanced Analytics. A powerful new way to track and understand:

• Office attendance and space usage.
• Desk and room booking patterns.
• Policy compliance and hybrid engagement.
• All data per office, over time and across teams. 

Whether you want to know which floor is underused, which person in the office is a common no-show or which hybrid rules are being followed, you’ll have the answers in one dashboard, enabling smarter decisions, better space planning, and a workplace strategy that’s backed by real data, not guesswork. 

Our Advanced Analytics are already available now as part of Desks Enterprise.

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Public API

Need more customization? With deskbird’s Public API, you can go beyond standard features and integrate your workplace data exactly how you need it. Whether you’re building internal tools, automating processes, or enhancing visibility across systems, the API supports powerful use cases such as:

• Connecting booking data to payroll.
• Managing access control gates.
• Visualizing real-time office status on your intranet.
• Automating scheduling and check-in workflows using access control data

deskbird adapts to the way you work, not the other way around.

This update is already available now as part of the Desks Enterprise package or as UDM add-on. 

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Sync of users and organisation units 

Say goodbye to manual updates. Our org structure syncing via HRIS empowers you to:

• Easily sync users, business units, departments, teams, cost centers and manager relations. 
• Unlock smarter collaboration features like team-based views, booking rules, and policy controls.
• Automatically (de)provision users as they join or leave the company.
• Enable targeted event invites, approvals, and priority access by team or department.

The result? Less manual work, more accurate data, and smoother workflows across your entire organization—available now included in the Desks Enterprise plan or as UDM add-on. 

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And this is just the beginning…

Behind the scenes, our team is already working on the next big things: easier workflows, better insights, and new features to build the next-generation ecosystem for modern, flexible workplaces.

Want a closer look at what’s live? Curious about what’s coming next?

Contact us at support@deskbird.com or request a free demo today to explore the latest updates and see how deskbird can elevate your workplace!

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The future of work isn’t just happening. We’re building it together.