Use cases: how we solve your challenges

Real-life examples of how our solutions help teams excel in hybrid workplaces.

trusted by market leaders worldwide

Reducing office costs

Did you know that, on average, 60% of desks are unused?

Our solution gives you visibility into office utilization, including desks, equipment, rooms, and more. Eliminate the wasted resources driving up your costs!

Reduce wastage in services

Implement smarter cleaning

Smart solutions for a cost-effective office

Analytics

Our Analytics provides you clarity and actionable insights into space utilization.

Identify inefficiencies, eliminate waste, and make smarter, data-driven decisions about resource allocation.


Automatic check-ins

Automatically track desk and meeting room occupancy thanks to location-based technology.

It ensures accurate utilization data, eliminates wasted resources due to no-shows, and allows you to optimize resource allocation.

Catering & services

Align services with actual demand, reducing over-ordering waste and manual scheduling overload.



Our tool schedules automated buffer times for preparation and cleaning to ensure professionalism and increase efficiency.

Interactive floor plans

Play with our floor plan tool and get a fresh perspective on how to optimize your space.

Need to cut costs? Reconfigure and sublease part of your office. Need to scale? Explore ways to repurpose misused space.

Events planning

Gain valuable insights into expected attendance for upcoming events.

This ensures that your work events are impactful and the budget is right.

Turning the office into the place to be

Hybrid work has left many offices underutilized, impersonal, and struggling to attract employees.

deskbird transforms your office into the place to be, fostering collaboration, engagement, and a renewed sense of purpose.

Popular features for a happy office

Office events

Employees stay informed about team-building activities, workshops, all-hands meetings, conferences, or celebrations.

This clarifies the best days to be in the office and facilitates team coordination.

Social feed

Users stay in sync with their team's schedule, fostering collaboration and connection, whilst ensuring data privacy.

Whether catching up over coffee or coordinating on a project, they won’t miss valuable in-office moments.

Hybrid office policies

Set clear rules (like minimum or maximum in-office or remote days) and track adoption at the team or company level.

This ensures a consistent and structured office environment while allowing for some individual flexibility.

Interactive floor plans

Employees can easily book desks beside their colleagues and meeting rooms in the same area, minimizing wasted commuting time.

Our users appreciate our floor plan design because it creates a sense of connection and makes them look forward to visiting the office.

Surveys with AI summaries

Gain valuable and actionable feedback without adding another tool to your stack. 



Improve the workplace experience and create an environment where employees want to be.

Smart notifications

Timely notifications improve coordination and make office days more predictable, efficient, and enjoyable.

We notify users when their teammates plan to come into the office or send relevant information about their bookings shortly before the start time.

Ready to transform your workplace?

Simplifying office management

Coordinating schedules, optimizing resource use, and keeping everyone aligned have become increasingly complex and time-consuming.

Our customer survey shows that our solution saves office managers 2 hours of repetitive daily work, simplifying workflows and boosting productivity.

Full power to the admin

Clear policies for the workplace

Simple steps to a coordinated office

Office functions

Assign roles like evacuation helpers or key holders to ensure the hybrid office operates safely and efficiently.

Essential operations and compliance standards are maintained without compromising on the flexibility of hybrid work.

Announcements

Create company-wide or specific groups announcements effortlessly.

Whether it's a fire drill, a team meeting, or a change in the office policy, everyone stays in the know without being overwhelmed with irrelevant information.

HRIS integration

Sync your HRIS data automatically with our app to create real-time visibility into who's working and who's on vacation.

This also ensures no resources are blocked by employees on leave.

Calendar sync

Connect O365 and Google calendars with our app to reflect real-time room and desk bookings across platforms.

This prevents double bookings and scheduling conflicts, enabling uninterrupted workflows.

User provisioning

Automatically create, update, or remove users via SCIM integration or in bulk via CSV.

This automation eliminates manual tasks, reduces errors, and improves security and compliance for your organization.

Access restrictions

Define who can access what area/room, prioritize access, make it available to everyone on a per-day basis or as a permanent rule.

Are there other challenges you would like to discuss?