Every guest expected. Every host notified. Every document signed.
Visitor management with NDA signing, audit-ready records, and real-time visibility into who's on-site, all integrated with Outlook and Microsoft Teams.
Where compliance meets a great first impression
Smooth arrivals. Zero compliance gaps.
Set up visit templates, collect signatures before arrival, and let routine guests check in at the kiosk. The front desk focuses on hospitality, not admin.
The visit sets itself up
From the moment a visitor is invited, deskbird handles the rest: visit creation, document signing, and guest communication. Your team does one thing. deskbird handles the rest.
Audit-ready visitor records by default
Capture who entered, when, why, and what they signed. Searchable digital records built for compliance reviews and security audits.
The visitor management module has enabled us to achieve greater control over access to our offices, while empowering a seamless and autonomous visitor reception experience. Fully integrated with our Office 365 collaboration platforms, it ensures timely notifications and a smooth, connected workflow.
Connects to the tools your team already uses
Visitor data syncs with Outlook, Microsoft Teams, and Google Calendar. Host notifications land where your team already works. For teams without those tools, deskbird runs on its own.
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Part of the workplace platform, not another disconnected tool
Visitor management connects to meeting rooms, digital signage, and parking, so the whole arrival experience runs from one platform.
250'000 users can't be wrong
From fixed desks to flexible collaboration: how 4flow makes hybrid work a success with deskbird
deskbird creates planning certainty, orientation, and transparency, making the change tangible and manageable for employees.
When internal solutions don't scale no more: Nexters
deskbird is a booking system with great potential, seamlessly integrating into our daily office life.
Raiffeisen-Volksbank eG makes desk sharing a cross-location success
Since we introduced deskbird, we've definitely noticed that the way people collaborate has changed for the better.
More employees, same space: How ILF Austria solves the space challenge with data instead of gut feeling
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deskbird stands out above all for its very intuitive and easy-to-understand user interface.
From fixed to flexible: How VU Amsterdam migrated 120 employees with no extra space needed
deskbird has not only improved collaboration, but has also proven that flexible workspace can thrive
Certified. Audited. Compliant.
deskbird is built to meet the strictest enterprise security standards. ISO 27001 certified, SOC 2 Type 2 audited, and fully GDPR compliant with data processed and hosted exclusively in the EU. SSO, SCIM, and custom anonymization controls included.
Questions about visitor management & deskbird
How does deskbird simplify the visitor check-in process?
deskbird streamlines check-in by letting receptionists or kiosk devices mark visitor arrival with one click. The visitor dashboard handles check-in, check-out, editing visitor details, and host notifications all in a single interface.
Can visitors pre-register before arriving at the office?
Yes. Visitors can be invited in advance by entering their name/email and visit details. They receive automated email invitations, reminders, and site instructions ahead of arrival..
How are hosts notified when their guests arrive?
When a visitor checks in, the host receives an instant notification through MS Teams. This ensures employees are alerted in real time and can greet their guests without delay. Notifications can be configured to match company workflows, streamlining the visitor experience for both hosts and guests.
How is visitor data stored and secured under GDPR?
deskbird treats visitor data with the same GDPR-compliance standards as all user data. Visitor records are retained in secure systems and operations follow strict privacy protocols. Given deskbird’s overall GDPR compliance and data protection stance, this also extends to its visitor module.
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See Visitor Experience in your workplace
Book a demo, take the product tour, or speak with our team about visitor workflows, compliance, and front-desk operations.
