Desk booking software your team uses every day
deskbird is desk booking software for hybrid offices. Employees book a desk in two clicks, see where their team sits and check in when they arrive, in the app, on the web or in Microsoft Teams. Loved by more than 250,000 users.
Real numbers from real workplaces
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What is desk booking software?
Desk booking software lets employees reserve a desk before they come in, usually on an interactive floor plan. It shows which desks are free, assigned or booked. With deskbird, people book in two clicks in the app, on the web or in Microsoft Teams, and check in by QR code, app or Teams when they arrive.
1. Book a desk
Open the floor plan, pick a free desk and confirm. Quick booking reserves it for the rest of the day.
2. Check in
Check in with a QR code, in the app or in Microsoft Teams when you arrive.
3. Release unused desks
When an admin requires check-in, a booking that is not claimed in time is cancelled and the desk goes back into the pool.
Why the world's leading workplaces run on deskbird
Built for adoption
The only desk booking software employees open every day, from any device.
Your rules, your way
Configure the desk management software to match how your organization works.
Let the floor plans be your least worry
From an architect blueprint or a napkin sketch to interactive floor plans in seconds with our built-in floor plan enhancer. No redrawing. No outsourcing. No weeks of back-and-forth with facilities.
Run with the stack you already have
Connect deskbird to your existing tools. Native in Microsoft Teams, works with Slack and Google. 100+ integrations with API options.
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For us, it's important that an application is simple. deskbird convinced us on both points, the admin side and day-to-day use for the employee.
How is desk booking software different from a spreadsheet?
A spreadsheet lists desks. With deskbird, employees book a desk on a floor plan, check in when they arrive, and cancel from their booking list when plans change.
Features available
Built for the teams whose approval matters
Identity & access management
- SSO with Okta, Azure AD, Google, OneLogin
- Automated SCIM provisioning
- Granular RCAB & scoping by team, site, or role
- Comprehensive audit log
Security & compliance
- ISO/IEC 27001 certified
- SOC 2 Type 2 audited
- Build for GDPR compliance, hosted in Germany
- Continuous penetration testing
Privacy & works council
- Privacy-by-design architecture
- Fully works-council-ready
- Configurable data aggregation
- Custom anonymizations controls and data retention periods
Scale & reliability
- Proven at scale: 10,000+ active seats
- Multi-site, multi-region, multi-language
- High-availability architecture with public status page
- Dedicated Technical Account Management
Built for the way your employees book and your workplace runs
AI where it speeds adoption. Controls where you need them. Multi-site by default.
Smart recommendations
deskbird suggests the right desk based on your team, calendar, and habits.
Automated check-in
The deskbird Agent checks employees into their desk automatically when they arrive.
Access controls
Define who can book what, where, and when, across every site.
Booking lead times
Set how far ahead employees can book, by team, role, or site.
AI floor plans
Design and update office floor plans with AI, no CAD required.
Microsoft-native
Book a desk inside Microsoft Teams or Outlook, without switching apps.
Interactive floor plans
Pick a desk visually on every floor, across every office.
Recurring bookings
Set bookings that repeat weekly so employees never have to rebook.
Turn bookings into insights
Other tools stop at the booking. deskbird measures the outcome: attendance vs policy compliance, return on office, and utilization by team. The metrics CFOs and Heads of Real Estate plan around.
250,000 users can't be wrong
From fixed desks to flexible collaboration: how 4flow makes hybrid work a success with deskbird
deskbird creates planning certainty, orientation, and transparency, making the change tangible and manageable for employees.
When internal solutions don't scale no more: Nexters
deskbird is a booking system with great potential, seamlessly integrating into our daily office life.
Raiffeisen-Volksbank eG makes desk sharing a cross-location success
Since we introduced deskbird, we've definitely noticed that the way people collaborate has changed for the better.
More employees, same space: How ILF Austria solves the space challenge with data instead of gut feeling
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deskbird stands out above all for its very intuitive and easy-to-understand user interface.
From fixed to flexible: How VU Amsterdam migrated 120 employees with no extra space needed
deskbird has not only improved collaboration, but has also proven that flexible workspace can thrive
Certified. Audited. Compliant.
deskbird is built to meet the strictest enterprise security standards. ISO 27001 certified, SOC 2 Type 2 audited, and fully GDPR compliant with data processed and hosted exclusively in the EU. SSO, SCIM, and custom anonymization controls included.
Questions about desk booking & deskbird
Is there a desk booking app for phones and Microsoft Teams?
Yes. deskbird has iOS and Android apps, a web app and an app inside Microsoft Teams that uses the same booking interface as the mobile app. About 40% of all usage happens on mobile. Employees book for the rest of the day or a custom time range, and edit or cancel from their booking list.
How do employees book a desk with deskbird?
Open the floor plan for the day, pick a free desk and confirm. Quick booking reserves it for the rest of the day, and advanced booking covers several days or custom time ranges. Employees can see which followed colleagues are in and book a desk near them. Desk bookings can be added to the Outlook calendar.
How does deskbird prevent no-shows or “ghost" bookings?
deskbird uses check-in rules, grace periods, and reminders to manage no-show risks. Admins can require users to check in (via app, web, QR-code) within a grace period. If they don’t, the booking is automatically canceled and others can book it.
Are interactive floor plans and filters (equipment, accessibility) supported?
Yes. deskbird supports interactive floor plans and advanced filters to help users find exactly the space they need. Users can apply filters (e.g. by equipment, floor, office functions like quiet zones or standing desks) to narrow down options that match their needs and book the resources in a glance.
Can you mix hot desking and assigned seating in the same office?
Yes. deskbird supports hybrid setups with both hot desking and assigned seating on one floor plan. You can designate specific desks as permanently assigned while keeping others flexible for booking.,enabling teams to combine fixed workstations with shared spaces for hybrid or part-time employees.
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Bring deskbird to your workplace
See deskbird with your own offices, policies, and integrations in personalized demo